Are You Following These Best Practices to Stay Compliant?
Find out if you're ready for a DEA audit when it comes to tracking your controlled drugs, and what we can do to help if you aren't.
Best Practices with Controlled Drug Log Compliance
The DEA requirements are that the entire life span of each container that enters your hospital is thoroughly recorded. Are you implementing these important steps into your practice correctly?
Once a controlled drug container arrives at your hospital, you should be recording the information of that particular container:
- Unique container number per vial
- NDC/NADA number
- Invoice number
- Lot number
Every container must also be tracked in regards to what occurs with them, in addition to log entries.
- When the seal is broken and who opened the container
- Any adjustments made must be verified by two individuals
Any usage from a container must be detailed
- Container used
- Date the drug was used
- Patient & client details
- Amount administered and/or not administered
Reconciliation to verify correct amounts have been recorded, and balances shown are accurate
- In general, most hospitals refer to their practice management systems to corroborate their tracking
Recording waste
- Patient waste, hub loss
- Expired container, breakage
- Two individuals are required to authorize
Finishing a container
- Verification that the final recorded balance is zero when the container is finished
Struggling with these steps? Here’s what we do to help:
Entering several containers with identical information?
VetSnap makes it easier to duplicate container information (invoice number, NDC/NADA number, lot number, expiration date) with the touch of a button
Reconciliation can be a headache and time consuming
VetSnap saves time by automatically searching for discrepancies between log entries and invoices each night,
Reconciliation can be a headache and time consuming
VetSnap saves time by automatically searching for discrepancies between log entries and invoices each night,
Learn how you too can reduce stress, save time, and stay compliant with VetSnap!
VetSnap is the first DEA compliant digital controlled drug log software with error checking and auto-reconciliation to your PIMS records.
