Are You Following These Best Practices to Stay Compliant?

Find out if you're ready for a DEA audit when it comes to tracking your controlled drugs, and what we can do to help if you aren't.

Lacy

LVT

05/20/2022

Best Practices with Controlled Drug Log Compliance

The DEA requirements are that the entire life span of each container that enters your hospital is thoroughly recorded. Are you implementing these important steps into your practice correctly?

Once a controlled drug container arrives at your hospital, you should be recording the information of that particular container:

  • Unique container number per vial
  • NDC/NADA number
  • Invoice number
  • Lot number

Every container must also be tracked in regards to what occurs with them, in addition to log entries.

  • When the seal is broken and who opened the container
  • Any adjustments made must be verified by two individuals

Any usage from a container must be detailed

  • Container used
  • Date the drug was used
  • Patient & client details
  • Amount administered and/or not administered

Reconciliation to verify correct amounts have been recorded, and balances shown are accurate

  • In general, most hospitals refer to their practice management systems to corroborate their tracking

Recording waste

  • Patient waste, hub loss
  • Expired container, breakage
  • Two individuals are required to authorize

Finishing a container

  • Verification that the final recorded balance is zero when the container is finished

Struggling with these steps? Here’s what we do to help:

Entering several containers with identical information?

VetSnap makes it easier to duplicate container information (invoice number, NDC/NADA number, lot number, expiration date) with the touch of a button

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Enter Containers
Reconciliation can be a headache and time consuming

VetSnap saves time by automatically searching for discrepancies between log entries and invoices each night,

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Reconciliation
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Reconciliation can be a headache and time consuming

VetSnap saves time by automatically searching for discrepancies between log entries and invoices each night,

Learn how you too can reduce stress, save time, and stay compliant with VetSnap!

VetSnap is the first DEA compliant digital controlled drug log software with error checking and auto-reconciliation to your PIMS records.

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We love VetSnap, it was easy to learn and easy to reconcile. The time it saves from actual paper logs is amazing! My staff is able to be utilized much more in the capacity of Licensed Technicians instead of being tied to the log book for a few hours/week. We LOVE it!!

Teri, Practice Manager, Lincoln, NE